2.1 Viewing and Editing Your Profile
Your VirtualX profile is your personal space. It shows your name, profile picture, and any details your school or teacher allows you to update. This helps your teacher know who you are and keeps your learning space organised and personalised.
You don’t need to change much, but it’s always good to keep your name and photo correct—especially if more than one learner in your class is using the same device.
🧑💻 What You Can Do in Your Profile:
- 👤 See your full name and username
- 📧 View or update your email (if allowed)
- 🖼️ Upload or change your profile picture
- 🔑 Change your password (optional)
- 🎓 Track your certificates, badges, and completed courses
🧠 A neat profile helps your teacher recognise you faster and keeps your account safe.
🛠️ Steps: How to View or Edit Your Profile
- Login to your VirtualX account.
- From your dashboard, click on your profile picture or your name (top-right).
- Choose “My Profile” from the dropdown menu.
- You’ll now see your profile page.
✅ You can now view or edit your basic details.
✏️ To Edit Your Profile Information:
- On your profile page, click “Edit” or the ✏️ pencil icon.
- You can now:
- Change your first name or last name
- Update your email address (if allowed by your school)
- Add a short description about yourself (optional)
- Click “Save” when done.
⚠️ Always use your real name so your teacher knows it’s you.
🧑🏽🏫 Example in Action:
Anele logs in and sees that her name shows as “User123”. She clicks “My Profile”, updates it to “Anele Dlamini – Grade 9A”, and uploads her school ID photo. Her teacher can now easily mark her work and send the right messages.
📌 Why It’s Important to Keep Your Profile Updated
| Reason | Benefit |
| Correct name | Teachers mark the right learner’s work |
| Profile photo | Easier for teachers to recognise you |
| Updated email | You get reminders and feedback if needed |
| Strong password | Keeps your learning space safe |
✅ Summary
Your profile is your identity on VirtualX. Keeping it updated means your teacher can guide and support you properly—and your learning journey feels more personal and professional.
2.2 Uploading or Changing Your Profile Picture
Your profile picture is the small photo that shows up next to your name on VirtualX. It helps your teacher and classmates recognise you—especially in shared courses, group activities, and when giving feedback.
You can choose a clear photo of yourself or, if allowed by your school, use a school logo, cartoon avatar, or anything appropriate and respectful.
📸 Why Add a Profile Picture?
- 👤 Helps your teacher know who you are
- 💬 Makes conversations feel more personal
- 🏫 Looks professional, especially for certificates
- ✔️ Confirms your identity in a shared device environment
🛠️ How to Upload or Change Your Profile Picture
- Login to your VirtualX account.
- Click on your profile icon or your name at the top-right of the screen.
- Select “My Profile”.
- On your profile page, click the current profile picture or the camera/edit icon over it.
- Choose “Upload New Image” or “Change Profile Picture”.
- Select a picture from your device (JPEG, PNG recommended).
- Adjust the size or crop (if needed), then click “Save”.
✅ Your profile picture is now updated and will appear across your dashboard and courses.
📷 Photo Tips (Keep It Appropriate)
| Tip | Why It Helps |
| Use a clear headshot | Helps your teacher see your face |
| Avoid blurry or silly images | Keeps your profile professional |
| Don’t use celebrity photos | Your teacher may not know who you are |
| Choose a neutral background | Looks neat and clear |
| If unsure, ask your teacher | Some schools may have rules about this |
📌 If your school uses ID photos, you may already have one uploaded. You can update it only if allowed.
🧑🏽🏫 Example in Action:
Thando and his twin brother use the same tablet. Their teacher keeps mixing them up on VirtualX. Thando uploads a clean photo of himself in uniform. Now his teacher can give the right feedback, and there’s no more confusion.
🧾 File Requirements (for uploading):
| Format | JPG, JPEG, PNG |
| Size | Under 2MB |
| Dimensions | Square shape looks best (e.g. 400×400 px) |
✅ Summary
Your profile picture is a small but important part of your VirtualX learning space. It helps build trust, makes you easier to identify, and shows that you take your learning seriously.
2.2 Uploading or Changing Your Profile Picture
Your profile picture is the small photo that shows up next to your name on VirtualX. It helps your teacher and classmates recognise you—especially in shared courses, group activities, and when giving feedback.
You can choose a clear photo of yourself or, if allowed by your school, use a school logo, cartoon avatar, or anything appropriate and respectful.
📸 Why Add a Profile Picture?
- 👤 Helps your teacher know who you are
- 💬 Makes conversations feel more personal
- 🏫 Looks professional, especially for certificates
- ✔️ Confirms your identity in a shared device environment
🛠️ How to Upload or Change Your Profile Picture
- Login to your VirtualX account.
- Click on your profile icon or your name at the top-right of the screen.
- Select “My Profile”.
- On your profile page, click the current profile picture or the camera/edit icon over it.
- Choose “Upload New Image” or “Change Profile Picture”.
- Select a picture from your device (JPEG, PNG recommended).
- Adjust the size or crop (if needed), then click “Save”.
✅ Your profile picture is now updated and will appear across your dashboard and courses.
📷 Photo Tips (Keep It Appropriate)
| Tip | Why It Helps |
| Use a clear headshot | Helps your teacher see your face |
| Avoid blurry or silly images | Keeps your profile professional |
| Don’t use celebrity photos | Your teacher may not know who you are |
| Choose a neutral background | Looks neat and clear |
| If unsure, ask your teacher | Some schools may have rules about this |
📌 If your school uses ID photos, you may already have one uploaded. You can update it only if allowed.
🧑🏽🏫 Example in Action:
Thando and his twin brother use the same tablet. Their teacher keeps mixing them up on VirtualX. Thando uploads a clean photo of himself in uniform. Now his teacher can give the right feedback, and there’s no more confusion.
🧾 File Requirements (for uploading):
| Format | JPG, JPEG, PNG |
| Size | Under 2MB |
| Dimensions | Square shape looks best (e.g. 400×400 px) |
✅ Summary
Your profile picture is a small but important part of your VirtualX learning space. It helps build trust, makes you easier to identify, and shows that you take your learning seriously.
2.3 Updating Your Email and Password
Your email address and password are the keys to your VirtualX account. They help you log in, receive notifications, and keep your learning space private and secure.
It’s important to use an email address that works and a password that’s easy for you to remember—but hard for others to guess.
🔐 Why Update Your Email or Password?
- 📧 Your teacher needs a working email to send reminders or feedback
- 🔁 You may forget your password and want to reset it
- 🛡️ Changing your password regularly helps protect your account
- 📱 If you change schools or devices, you may want to update your login details
💡 If your school created your account, some changes may be limited. Ask your teacher if you can’t update something.
🛠️ How to Update Your Email Address
- Log in to your VirtualX student account.
- Go to your Dashboard > Profile or click on your name/profile picture.
- Click “Edit Profile” or the ✏️ edit icon.
- Find the field that says Email Address.
- Type your new, working email (e.g. learner123@gmail.com).
- Click Save Changes.
✅ Your email is now updated. Make sure it’s correct—you may get updates here.
🔑 How to Change Your Password
- While still on your profile settings, look for “Change Password”.
- Enter your current password.
- Type your new password.
- Use at least 6 characters
- Mix letters and numbers if possible
- Confirm the new password by typing it again.
- Click “Update Password” or “Save”.
✅ Your new password is now active. You’ll use it the next time you log in.
❗ Forgot Your Password?
If you can’t remember your current password:
- Go to the login page.
- Click “Forgot Password?”
- Enter your registered email address.
- Check your inbox for a reset link.
- Click the link and set a new password.
📌 If you don’t receive the email, ask your teacher to help you reset it manually.
🧠 Tips for Strong Passwords
| Tip | Why It Helps |
| Don’t use your name or “1234” | Too easy to guess |
| Use a mix of letters and numbers | Harder to hack |
| Write it down somewhere safe | In case you forget |
| Never share it with friends | Keep your account secure |
✅ Summary
Keeping your email and password updated means you’re always in control of your VirtualX account. Whether it’s for security, access, or communication—it’s your responsibility to manage your login details wisely.
2.4 Notification Panel: Staying Updated
The Notification Panel is where VirtualX shows you all your important updates. This is how the system “talks” to you about:
- 🔔 New quizzes or assignments
- 📝 Marked work and feedback
- 📅 Upcoming deadlines
- 📘 Messages from your teacher
- 🎓 Course progress or certificate awards
By checking your notifications daily, you’ll never miss a task or update again.
📍 Where to Find Your Notifications
- Log in to your VirtualX account.
- Look at the top-right corner of the screen.
- Click the bell icon 🔔 – this is your Notification Panel.
- A list will drop down showing your most recent updates.
✅ Each new message will show as bold or with a small dot next to it until you open it.
🛠️ What You Can Do in the Notification Panel
| Action | Description |
| 🟢 Click to open a course or unit | Takes you straight to where action is needed |
| ✅ Mark as read | Clears the notification from your active list |
| 🗑️ Dismiss or delete | Removes old or unimportant alerts |
| 🔁 Refresh | Get the latest updates if something seems missing |
📱 Mobile Tip
On phones or tablets:
- Tap the menu (☰), then the 🔔 bell icon
- Notifications are grouped by date for easy viewing
- Tapping a notification will open the related page
🧑🏽🏫 Example in Action:
Lebogang logs in and sees a red dot on the bell icon. She opens it and reads:
“📘 Grade 8 History Quiz 2 has been marked. You scored 86%.”
She taps it, checks her feedback, and sees which answers she got wrong—so she can improve next time.
💡 Tips to Stay Organised
| Tip | Why It Helps |
| Check notifications every day | Avoid missing deadlines |
| Clear old alerts | Keep your panel tidy and focused |
| Open items directly from the panel | Saves time clicking around |
| Turn on browser or phone alerts (if allowed) | Get notified even when not logged in |
✅ Summary
Your Notification Panel is your virtual school diary. It helps you stay updated, reminded, and informed—so you can focus on learning without missing anything important.
2.5 Logging Out Safely
When you’re done using VirtualX—especially on a shared device like a school tablet, computer lab PC, or family phone—it’s important to log out properly. This keeps your account and personal work safe from being accessed by others.
Logging out also helps the system reset and run smoothly the next time you log in.
🔐 Why Logging Out Matters
- 🛡️ Keeps your learning private
- ✅ Avoids someone else clicking on your course or marks
- 🖥️ Prevents confusion when more than one learner uses the same device
- 🔄 Makes sure the system refreshes your updates properly
💡 Think of logging out like closing the door to your personal study room—safe and respectful.
🛠️ Steps: How to Log Out Safely
- Make sure you’ve saved your work or submitted any open quiz/assignment.
- Go to the top-right corner of your dashboard.
- Click on your name or profile picture.
- In the dropdown menu, click “Log Out” or “Sign Out”.
- Wait a few seconds—you’ll be taken back to the login page.
✅ You’ve now logged out successfully. Your session is closed.
📱 Mobile Tip
If using VirtualX on your phone:
- Tap the ☰ menu icon (top-left or top-right).
- Scroll down and tap “Log Out”.
- Your app will return to the login screen.
📌 This is very important if you’re sharing a phone with siblings or classmates.
🧑🏽🏫 Example in Action:
Zanele finishes her Grade 6 Natural Science quiz on the school computer. Before she walks away, she clicks “Log Out” so her friend doesn’t see her marks or accidentally change her work. When her friend logs in, the account is clean and ready for them.
🧠 Tips for Safe Logins & Logouts
| Tip | Why It Helps |
| Always log out after each session | Keeps your info private |
| Don’t just close the tab or app | You might still be logged in |
| Never click “Remember Me” on shared devices | Avoids auto-login for others |
| Log out before giving the device to someone else | Respect their login process |
✅ Summary
Logging out is quick but important. It protects your learning, keeps your progress private, and prepares the system for next time—especially if you’re sharing the device.
